Facilities Coordinator

Work Location:San Francisco Headquarters Office

Job Summary:

We are seeking a Facilities Coordinator to ensure an optimal working environment within our San Francisco office. They will coordinate and support all facilities activities and requests. We are looking for someone who will help in the daily office operations, onsite contact for all vendors servicing the companies' floors, facilitate setup for office meetings or events, and assist with Shipping and Receiving. The Facilities Coordinator will work directly with the Front Desk Coordinator and Dayporter, and report to the Manager of Facilities, Americas.

Duties:

• -Check and complete any Facilities tickets that have been created for the San Francisco office employees
• -Fixing minor issues or arranging for repairs when needed
• -Meet with vendors for maintenance and repairs within the office
• -Maintain office furniture, build, and move if necessary
• -Rearrange or setup furniture for office meetings, clean and rearrange after meetings have finished
• -Assist with Catering setup and breakdown
• -Restock office and kitchen supplies. Keep pars and arrange ordering if needed
• -Assist with removal of electronic waste within the office
• -Mail and Package retrieval and distribution
• -Keep track of First Aid stock and perform AED compliance checks
• -Oversee janitorial or move-related projects within the office
• -Maintain floorplan accuracy through SpaceIQ. Setup for new hires and clean from separated employees. Work with IT for any necessary desk equipment if needed
• -Work with building security, engineering and janitorial on any office projects, deliveries, or removals within the office.
• -Break Front Desk Coordinator for required two 10-minute breaks and 1-hour lunch break
• -Maintain cleanliness of copy room and kitchen area including routine cleaning of appliances.
• -Ensure safety standards are followed throughout the facility
• -Train secondary support when necessary

Requirements:

• -Working Hours: 7am-4:00pm, 1 hr Lunch break
• -Able to lift 50 lbs.
• - Prior frontdesk or receptionist experience will be preferred. As candidate may need to fill in the frontdesk spot if required.
• - Candidate must be fully vaccinated.
• -Must be able to bend, lift, and climb a ladder
• -Excellent verbal and written communication skills
• -High attention to detail and organizational skills
• -Self-starter and initiates projects needed within the office
• -Ability to multi-task and complete tasks within a timely manner