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Job Requirements of Administrative Assistant:
-
Employment Type:
Full-Time
-
Location:
Boise, ID (Onsite)
Do you meet the requirements for this job?
Administrative Assistant
Bayone Solutions Inc
Boise, ID (Onsite)
Full-Time
Role: Administrative Assistant
Location: Boise, ID (Onsite)
Type: 6-12 Months (Contract to Hire)
Experience
DUTIES AND RESPONSIBILITIES:
JOB REQUIREMENTS:
Location: Boise, ID (Onsite)
Type: 6-12 Months (Contract to Hire)
Experience
- 5+ years as an administrative assistance support senior leadership preferred.
- Will you accept work experience in lieu of degree? No What is the lowest completed degree you will accept? HS Diploma
DUTIES AND RESPONSIBILITIES:
- Process and route incoming mail appropriately, collaborating with others as needed
Prepare out-going mail as needed. - Handle and process legal documents, including notarizing signatures and arranging for appropriate filing.
- Prepare and send transmittal letters and other forms of routine correspondence.
- Prepare memos, presentations, and materials in final form from rough drafts that may contain technical terminology.
- Answer telephone calls, tactfully and professionally handle inquiries, and transfer to appropriate party.
- Make travel arrangements and process related expense reports.
- Schedule meetings, make meeting arrangements, and prepare related agendas and meeting materials.
- Compile statistical data and format in reports for management review.
- Prepare certificates, memos and various other real estate-related documents.
- Provide a variety of support services to real estate senior counsel, real estate vice presidents, and outside counsel.
- Gather necessary documentation to setup vendor information for payment through Oracle.
- Coordinate and audit invoices from outside law firms and vendors for payment in Serengeti.
JOB REQUIREMENTS:
- Work requires working knowledge of general office software and procedures.
- Previous experience creating and formatting letters, envelopes, labels, memoranda and tables, and completing mail merge functions.
- Ability to accurately key 50 words per minute.
- May require math skills at level to complete one step calculations, i.e
addition, subtraction, multiplication, or division. - Computer skills: word processing in a Microsoft Word/Outlook 360 environment.
- Familiarity and experience with real estate law is preferred.
- Previous experience using spreadsheet software to format the spreadsheet, format columns, move and copy data, create charts and graphs, and create one step math formulas, preferred but not required.
- Capability of using PowerPoint software to create presentations including the addition of graphics, sounds, and animation, importing data, and re-configuring graphics, preferred but not required.
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