IT Asset Analyst

Employee Name: Job Title: Analyst, Asset
Job role: Analyst, Asset
Job position: End User Services Department: Enterprise Technology Services
Division: Information Technology Reports to (name): Reports to (title): Supervisor, Software Asset Management Employee signature: Date Signed by Employee: Supervisor Signature: Date Signed by Supervisor:
The information on this job profile indicates only the general nature and level of work performed by employees assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties and qualifications required of employees so classified.
General Summary
The job's primary purpose and overall scope of responsibility . The Asset Analyst in the End User Services group is responsible for managing and optimizing our organization's software assets, ensuring compliance with licensing agreements, and maximizing cost savings. The ideal candidate will have experience in software licensing, data analysis, and vendor management, with a strong understanding of software asset management best practices and industry standards. Under general direction, the Asset Analyst reviews licenses, identifies disparities, and resolves basic software asset issues. In addition, the analyst will provide key insights and solutions with ad hoc reporting and analysis to help drive license optimization. Core Responsibilities
The job's most important functions and responsibilities and percentage of time.

• Manage the lifecycle of software assets, including procurement, deployment, usage tracking, and retirement.
• Conduct regular audits and assessments of software licenses and usage to ensure compliance with licensing agreements and optimize software spend.
• Analyze software usage data, license entitlements, and deployment metrics to identify opportunities for cost savings, license optimization, and process improvement.
• Maintain accurate records of software licenses, contracts, and entitlements in the SAM tool or asset management database.
• Collaborate with procurement, IT, and finance teams to ensure alignment between software purchasing decisions, budgeting, and compliance requirements.
• Develop and maintain relationships with software vendors and resellers to stay informed about licensing changes, negotiate favorable terms, and resolve licensing disputes.
• Provide guidance and support to internal stakeholders on software licensing policies, procedures, and best practices.
• Assist in the implementation and maintenance of software asset management tools and processes to support effective license management and compliance.
• Generate reports and dashboards to communicate software asset management metrics, compliance status, and cost-saving opportunities to stakeholders.
• Stay up-to-date with industry trends, regulations, and best practices in software asset management, and make recommendations for process improvements and tool enhancements.

Job Requirements
The level of education, experience, specialized knowledge or skills,
and competencies necessary to perform the duties of the job.

Education:

This position normally requires:

High School Diploma AA AS BA BS MA MS Ph.D.
Or equivalent experience
Certification/Licenses:
Other (Please specify) Familiarity with common software development tools (Visual Basic, Visual C++, Batch File programming).

Technical certifications and/or expertise a plus in the following areas: Microsoft Windows XP & Windows 7; and Office, Novell NetWare, Outlook/Exchange, general windows-based PC Installation and Troubleshooting.

Please refer to this table for experience and fiscal responsibility definitions .

Experience Fiscal Responsibility A Less than 1 year NI No impact B 1 to 2 years SI Some Impact C 3 to 5 years PA Participates or advises management D 8 to 10 years MR Major role, but not final authority E More than 10 years OMR Overall management responsibility
Experience:
Fiscal Responsibility: $ 0 revenue and/or budget NI SI PA MR OMR
accountabilityC # of years specialty B # of years entertainment N/A # of years managerial

Knowledge, Skills and Abilities

• 3 + years of SW Asset management experience
• Proven experience as a Software Asset Management Analyst or similar role, with a focus on software licensing and data analysis.
• Strong understanding of software licensing models, agreements, and compliance requirements for major software vendors (e.g., Microsoft, Adobe, Oracle).
• Proficiency in data analysis and reporting tools such as Microsoft Excel, Power BI, or Tableau.
• Experience with software asset management tools such as ServiceNow, or Flexera FlexNet Manager.
• Excellent analytical and problem-solving skills, with the ability to interpret complex data and identify trends and insights.
• Strong attention to detail and accuracy in managing software license records and compliance documentation.
• Effective communication and interpersonal skills, with the ability to collaborate with cross-functional teams and communicate complex concepts to non-technical stakeholders.