Project Coordinator

 ROLE SUMMARY: In this position you will provide direct assistance to the R&D Lab Development & Maintenance group manager and the leaders of the four teams within the group. This will be a multi-functional role that requires accounting and budgeting skills in addition to report preparation and Performance Goals monitoring. Primary function will be to process purchase order requests on behalf of the team, track invoices and remaining budgets, gain approvals to pay and report regularly on status of blanket PO budgets. Secondary functions will be to help teams provide projects updates in the numerous reporting platforms. Additional responsibilities are listed below. RESPONSIBILITIES: • Responsible for preparing, submitting, and expediting where necessary, all purchase order requests in Rivian's online accounting software, Coupa. • Maintaining Purchase Order (PO) tracking for all material and services in Microsoft office applications, Coupa and other systems • Process Invoices, confirm budgets and troubleshoot purchasing and invoicing complications. • Prepare reports on status of blanket PO's and meet with the appropriate team leads and finance on a regular interval to present reports. • Meet with project managers to get updates on tracked projects and input updates in tracking spreadsheets and software. • Provide presentation and report preparation support to team leads • Attend meetings when requested to prepare meeting minutes and distribute to attendees. QUALIFICATIONS: • Bachelors Degree or higher preferred • 4+ years of work experience in purchasing processes & procedures. • Computer skills and strong proficiency in Microsoft office and like applications. Smartsheets and Figma a plus. • Analytical & administrative experience with a high level of attention to detail. • Ability to work cross functional with other lines of business. • Ability to work both independently and as part of a team. • Must be self-directed, motivated with the ability to work and function with minimum supervision. • Ability to multi-task and manage multiple projects. • Analyze problems and determine appropriate actions.