Administrative Assistant

Title: Administrative Assistant

Service Location Palo Alto, USA (hybrid: work in the office at least three days a week)

Job Duration: 12+ Months

Pay rate: $30/hr on W2

Description

We are looking for an Administrative Assistant to join our team in Palo Alto who is able to provide hands-on support and help keep things running smoothly. The ideal candidate enjoys working in an energeticenvironment and streamlining hectic days, has excellent organizational skills, a true team-player, and is able to build strong relationships with stakeholders.

Calendar & Meeting Management

• Manage complex, high-volume executive calendars, including scheduling
• across time zones.
• Prioritize meeting requests and proactively resolve scheduling conflicts.
• Coordinate logistics such as conference room bookings and travel
• arrangements.
• Ensure meeting preparedness by compiling agendas, materials, and
• relevant documents.
• Event Coordination
• Support planning and execution of internal events, including team onsite
• and town halls.
• Coordinate event logistics: venue booking, catering, equipment, and
• supply needs.
• Partner with Workplace and IT teams to ensure smooth execution and
• resource availability.
• Team & Executive Support
• Act as a key operational point-of-contact for business needs within the
• department.
• Serve as a trusted partner to executives by synthesizing key information
• and supporting decision-making.
• Collaborate closely with Executive Assistants to align planning and
• ensure team-wide coordination.

Skillset Requirements

• 3+ years of experience supporting executives in a fast-paced
• environment
• Strong organizational and multitasking skills with attention to detail
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite and Google Workspace,
• Experience coordinating meetings and events across multiple time zones
• Ability to exercise discretion and handle confidential informatio

BayOne is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any federal, state, or local protected class. This job posting represents the general duties and requirements necessary to perform this position and is not an exhaustive statement of all responsibilities, duties, and skills required. Management reserves the right to revise or alter this job description.